Some of us remember the times when all reports, statements, or summaries in companies were written on typewriters or even by hand. We wrote using carbon paper to have two or three copies. Making changes to such a document required rewriting it. It was time-consuming and paper-intensive.
Today, the matter is simple: we press the appropriate key on the computer keyboard, and our document is generated automatically. Faster and more economical. International corporations realized long ago that using paper documents is expensive and inefficient. Therefore, they implemented solutions
enabling work on electronic documents. And although they spent significant sums on this, they were aware that this investment would quickly pay off. Today, solutions for electronic document workflow and archiving are financially accessible to every company. They are increasingly appreciated
by small and medium-sized organizations that also need improvements in work and communication.
The benefits of using electronic document workflow can be felt in two areas of a company’s operations:
– First and foremost, these are financial benefits. The return on investment comes from much lower costs of handling individual processes related to logistics, HR management, or the circulation of all documents that enter the organization. On the other hand, we are dealing with benefits that cannot be calculated. This is better company management and more effective control of activities carried out in the enterprise – claims Marcin Makowski from DGA Economic Consulting. Intranet for everyone
The most common solution that eliminates the circulation of traditional documents is a corporate portal. In the so-called Intranet, various types of information can be posted, and services can be integrated. Today, corporate portals are increasingly integrated with systems supporting
management. Thanks to this, the user has access to an even greater dose of information. The primary goal of building a portal is to facilitate the exchange of knowledge within the organization or the consolidation of data in a network of interconnected business partners. More strategic goals include streamlining staff work, increasing operational speed, and better information.
The article comes from the magazine